Consultation Opportunity

Call: Consulting on the production of Radio and TV program (Deadline 11 March 2019, 5 pm)

Surakshit Sahar is a disaster risk reduction project in some core urban areas of Kathmandu valley. ISET-Nepal, with technical and financial support from ADRA, DCA, LWR and World Vision, has been implementing the project since August 2018. The project has activities covering disaster risk governance, disaster risk financing, disaster risk communication, and GIS/ICT. The project aims to contribute to building resilient urban communities by partnering with local governments and relevant stakeholders.

1. Production of radio programs on urban disaster risk reduction

Terms of Reference (ToR)

This terms of reference (ToR) is to solicit consultancy service from a qualified and experienced service provider to produce radio programs on urban disaster risk reduction.

SCOPE OF WORK
The consulting firm will produce 12 episodes of radio programs over a period of one year.

A list of indicative topics to develop a series of radio programs (not in any particular order)
1. Urban economy and DRR
2. Urban infrastructure and DRR
3. Urban ecology and DRR
4. Urban demography and DRR
5. Urban society and DRR
6. Climate-smart cities
7. Building codes
8. Risk-sensitive land use planning
9. Schools and DRR
10. Health institutions and DRR
11. Private sector and DRR
12. Urban governance and DRR

Although the project is being implemented in Kathmandu valley, the radio programs can cover disaster risk reduction issues of other urban areas beyond the Kathmandu valley. The episodes should be produced in a way that can be broadcast by any radio station based in urban municipalities and still sound relevant. The thematic topics mentioned above are indicative only, and the interested consulting firms are free to propose related themes in their technical proposal with proper justification.

The consulting firm should carry out adequate research on the topics for 12 episodes. The firm will work under the direct supervision of Deputy Director of ISET-Nepal and work closely with the Research Unit. The firm will remain in close communication with the project team and focal points of the consortium.

Broadcasting of the produced radio programs is beyond the scope of work. At this stage, it is envisaged that the produced radio programs will be distributed to radio stations based in urban municipalities across Nepal for broadcasting. The radio programs will also be available online as podcasts on ISET-Nepal’s website.

The financial proposal submitted for this assignment should mention rate for the production cost of 12 episodes only. Each episode should be about 30 min. The episodes can contain, for example, interviews, vox-pop, stories, and narrative description of the thematic topics.

TIMELINE
Publication of RFP 28 February 2019
Application deadline 11 March 2019
Selection of consulting firm and signing of contract 12 – 15 March 2019
The consulting firm works on the assignment 15 March 2019 – 14 March 2020 (one year)

PAYMENT
20% After signing of the contract
20% After production and submission of episodes 1-3
20% After production and submission of episodes 4-6
20% After production and submission of episodes 7-9
20% After production and submission of episodes 10-12

REQUIREMENTS
– The consulting firm should have prior experience in the production of radio programs in development communications.
– The consulting firm should propose a team composed of (but not limited to) production manager, audio editor, program presenter, content writer, thematic expert, research assistants and finance assistant.
– The consulting firm should be experienced in developing and maintaining relationships with multiple stakeholders relevant to the assignment.
– The team leader proposed for the assignment should have excellent project management and communication skills.
– Previous experience in the production of radio programs in disaster risk reduction is preferred.
– The consulting firm should be flexible enough to adapt to changes in the project context, which may cause modifications in the scope of work agreed at the time of signing the contract.

SELECTION CRITERIA
10% Understanding of ToR
40% Technical proposal
30% Financial proposal
20% Portfolio of similar work in the past

APPLICATION PROCESS
Interested consulting firms should submit the following documents:
– Technical proposal
– Financial proposal
– A copy of company registration certificate
– A copy of VAT registration certificate
– Company profile, mentioning portfolio of similar past assignments

The application package should sent in hard copies. Technical proposal and financial proposal should be kept in separate envelopes and duly signed and stamped.

The application package should reach ISET-Nepal Office by 11 March 2019, 5 PM. Incomplete applications and applications received after the deadline will not be considered.

ISET-Nepal
Chakupat, Lalitpur
Location on Google Maps: https://goo.gl/maps/UtTPVeJ3PHJ2
Phone number: 01 5260428, 5260910

2. Production and broadcasting of TV program on disaster risk financing

Terms of Reference (ToR)

This terms of reference (ToR) is to solicit consultancy service from qualified and experienced service provider to produce and broadcast TV program on disaster risk financing. The assignment is expected to contribute to the following objectives:
(i) Raise awareness among the public and relevant stakeholders (e.g. local governments, non-government organisations, the private sector) about the need for disaster risk financing mechanisms in order to manage disaster risks.
(ii) Instil debates in national platforms on establishing effective disaster risk financing mechanisms at local government and community levels.
(iii) Facilitate partnership between local government and the private sector on creating and promoting locally sustainable disaster risk financing models that target the most vulnerable households.
(iv) Move beyond the existing mechanism of disaster management fund to incorporate risk transfer elements.

SCOPE OF WORK
Deliverables Guidance note
Deliverable 1: Background study report The consulting firm will prepare a background study report to take stock of pre-existing practices in disaster risk financing in Nepal. The risk financing mechanisms can be both formal and informal. Formal mechanisms typically include insurance and micro-insurance, whereas informal ones are related to kinship, dhukuti, guthi, and the like. A stocktaking report of disaster micro-insurance practices in low-income countries is already prepared by the project team, and the consulting firm will build on the previous work.

Deliverable 2: Production of three episodes of TV program

After desk study of the topic and key informant interviews with relevant experts, the consulting firm will produce three episodes of TV program. The TV shows will hold discussions with the following representative sample:
(i) Representative from the government’s regulatory body on insurance and micro-insurance
(ii) Representatives from insurance companies having micro-insurance products
(iii) Representatives from local governments
(iv) Disaster (micro) insurance experts
(v) Disaster risk management experts
(vi) Representatives from development agencies involved in disaster risk financing

Each TV episode will be about 30 minutes. Although the estimated number of episodes is three, the number may change should there be a need. For financial proposal, consulting firm should mention its rate for the production of three episodes only.

The consulting firm should capture voices of the government, the private sector and the public. A demand survey (or vox-pop) with low-income households living in high-risk areas can also be carried out and the highlights of the findings can be presented as part of the episodes.

The TV programs should be in Nepali language.

Deliverable 3: Broadcasting of TV programs After the production of TV programs are completed, they will be broadcast on a national television channel. For financial proposal, the consulting firm should mention separate rates for different TV channels to allow comparison.

The broadcasted TV programs should also be uploaded to YouTube and the links to the videos should be shared.

REPORTING LINE
The consulting firm will work under the supervision of Team Leader of Surakshit Sahar Project. The firm will also remain in close communication with Deputy Director of ISET-Nepal and focal points of the project consortium.

INDICATIVE TIMELINE

Date of publication of RFP 28 February 2019
Application deadline 11 March 2019
Selection of consulting firm and signing of the contract 12 – 15 March 2019
The selected firm works on the assignment 16 March 2019 – 24 May 2019
Submission of a detailed work plan after consulting with the project team 20 March 2019
Submission of deliverable 1 29 March 2019
Submission of deliverable 2 26 April 2019
Submission of deliverable 3 24 May 2019

The timeline for the submission of deliverables is indicative only and can be revised based on mutual understanding. The submission of all deliverables must not go beyond 15 June 2019.

PAYMENT
10% After signing of the contract
10% After submission of deliverable 1
40% After submission of deliverable 2
40% After submission of deliverable 3
The payment instalments can be revised based on mutual understanding.

REQUIREMENTS
o The consulting firm should have prior experience in production and broadcasting of TV programs in development communications.
o The firm should have a team composed of production manager, video and audio editor, videographer, content writer/researcher, thematic expert and finance assistant.
o Previous experience in disaster-related talk shows, PSAs and documentaries is preferred. The firm should have a demonstrated history of completion of assignments within the assigned deadline with high quality products.
o The firm should also be flexible enough to adapt to changing external environments during the course of assignment, which may require modifications in the scope of work.
o The focal point of the firm for the assignment should have excellent communication skills.

SELECTION CRITERIA
Understanding of ToR 10%
Strength of technical proposal (including team composition) 40%
Value for money 30%
Previous experience in similar assignment (including firm’s reputation in related field) 20%

APPLICATION PROCESS
Interested applicants should submit the following:
– Technical proposal
– Financial proposal
– A copy of company registration certificate
– A copy of VAT registration certificate
– A copy of company profile, mentioning portfolio of similar assignments

The application package should be sent in hard copies. Technical proposal and financial proposal should be in separate envelopes and duly signed and stamped.

The application package should reach ISET-Nepal’s office by 11 March 2019, 5 pm. Incomplete applications and applications received after the deadline will not be considered. ISET-Nepal reserves the right to cancel the procurement at any stage of the procurement process without prior notice.

ISET-Nepal
Chakupat, Lalitpur
Location on Google Maps: https://goo.gl/maps/UtTPVeJ3PHJ2
Phone number: 01 5260428, 5260910